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The External Users Management panel allows administrators to manage external user access, including viewing user status and inviting new users.

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Users Tab

The Users tab displays a list of all external users with the following information:
  • User: Email address
  • Status:
    • Activated: User has access and can log in
    • Inactive: User has not activated their account or access has been disabled
Features:
  • Search Users: Use the search bar to quickly find users by email.
  • Remove User: Click the X icon next to a user to delete or revoke access.
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Inviting New Users

In addition to the Portal URL, you can invite specific users to temporarily join your External Support Portal via email invitations. Steps to invite a new user:
  1. Go to User management in the left navigation bar.
  2. Select the Invite users tab.
  3. Enter the user’s email address in the Email field.
  4. Click Invite to create a unique invitation link.
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The invited user receives an email with an access link. They can use this link to log in via Access via Email Invitation (Verification Code Login) — no prior SeaTicket account is required.
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Clicking the link opens the portal login page, where the user enters their email address and requests a one-time login code to verify their identity.
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Note: If a user reports not receiving the invitation email, ask them to check their spam or junk folder. Each invitation link has an expiration time. Once expired, the link no longer works. You can copy or delete the invitation link as needed.
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Users invited via email can be identified and managed by administrators, including tracking their access status.
If an invitation link is deleted or expires, the invited user will no longer be able to access the External Support Portal using that link—even if they have previously accessed it.
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Best Practice:

Use email invitations when you need to track and manage users. Use the shared portal URL for broader access but note that anonymous users may have limited functionality and cannot be tracked individually.